Employment Opportunities
Business Manager - GMTO Corporation
GMTO Corporation (GMTO) is a non-profit organization with its headquarters located in Pasadena, California. The principal activity of the corporation is the construction of a 25-meter telescope for basic astronomical research at visible and infrared wavelengths.
The Giant Magellan Telescope (GMT) Project is a collaboration of major US and international educational and research institutions. The telescope will support a diverse program of key scientific investigations. The Project has completed the conceptual design of the telescope and facility and is currently in the Design Development Phase. The GMT members include Carnegie Institution of Washington, Harvard University, Smithsonian Astrophysical Observatory, University of Arizona, University of Texas at Austin, Texas A&M University, the Australian National University, Astronomy Australia Limited, and the Korea Astronomy and Space Sciences Institute. GMT will be located at Las Campanas Observatory in Chile. GMT website: www.gmto.org
GMTO is recruiting a Business Manager for the corporation. The Business Manager reports to the GMTO Director and will be based at the Pasadena office. The Business Manager is responsible for all financial aspects of the organization: accounting, budget, banking, finance, audit and tax returns. Primary responsibilities include developing and maintaining policies and procedures for the financial and operations management of the organization. Specific duties are:
• Maintaining the organization’s accounting records in compliance with GAAP regulations;
• Ensuring compliance with federal guidelines with respect to federally funded grants;
• Preparing the annual budget;
• Providing monthly status report of revenues and expenditures to the Board, director and project manager;
• Managing the organization’s cash and investment accounts, including monthly reconciliations;
• Preparing bank deposits and transfers to meet operating expenses;
• Interacting with bankers, investment managers, brokers, vendors including landlord and insurance carriers;
• Maintaining accurate general ledger, balance sheet, and fixed assets;
• Completing year-end reconciliations and reports;
• Preparing audit work papers and schedules for annual financial and A-133 audits and tax returns;
• Completing other tasks as assigned by the Director or GMTO Board.
GMTO expects to contract for many of its business functions: accounting services, human resources, purchasing, AP, legal, tax preparation, and auditing. The Business Manager is responsible for overseeing the work under these contracts.
Occasional domestic and international travel will be required for this position but not more frequently than approximately once per month.
Education and Experience:
• CPA (preferable) with 3-5 years of experience in a non-profit organization.
• Knowledge of generally accepted accounting principles, fund accounting, financial report, internal control systems, cost accounting, and budgeting and financial analysis.
• Knowledge of the Federal Grants and Contracting system, and the relevant OMB regulations.
• Experience using an on-line accounting/payroll/personnel system.
• Experience using spreadsheets, databases, report writing tools and word-processing.
Preferred Attributes:
• Excellent analytical skills to allow for interpretation of budgetary, financial, human resources and related management information, and the ability to prepare accurate financial reports and summary information (analysis).
• Strong organizational skills, with the ability to work independently, and with good interpersonal skills and communication skills to interact effectively with a diverse group of individuals at all levels in the organization.
• Judgment and discretion in handling confidential and sensitive issues and information.
• Ability to travel both in the US and internationally for meetings. The ability to speak Spanish is a plus.
GMTO hires without regard to race, creed, color, religion, national origin, age, gender, marital status, sexual preference or disability. A non-discrimination policy is maintained.
No phone calls please.
Send Application via mail or e-mail to:
GMTO Corporation
813 Santa Barbara Street
Pasadena, CA 91101
Re. Business Manager Position
Email: gmtjobs@gmto.org
Subject: GMTO Business Manager